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This could even result in use of more paper than
before if the CPA ends up printing a copy of the prior year return to refer
during the return preparation and then destroying it. That would result in her
printing almost all her clients’ prior year returns and then destroying them
because she has an electronic copy of the return.
The technology available at this time makes it
easy to avoid this problem. Over time it has become more and more easier for
CPAs to go paperless as some of these inconveniences have been addressed by the
available technology.
A small investment can help CPAs resolve this
problem forever and would save them all the inconveniences related to it.
Windows XP allows the use of multiple monitors with one computer. This feature
is already there in the Windows XP. However, the user would need to buy a
special video adapter to attach to the computer to connect multiple monitors.
Multiple means up to 10 monitors can be attached to one computer. There are
numerous benefits of this convenience in Windows XP.
If all your prior client documents are already
in electronic format on your server and you need to refer to several of them at
once to work on a particular project, you could open each of those on separate
monitors connected to the same computer. This would eliminate the need to switch
between different screens each time you need to look at another document.
The set up for connecting additional monitors
to your Windows XP computer is not very complicated. If you use a notebook
computer you can use the feature of Dualview which is also available in XP. You
can just connect an external monitor to your notebook and set up your XP, from
Control Panel, for Dualview. The limitation with Dualview is that your notebook
or laptop monitor would always be the primary monitor. The other feature, that
of multiple monitors, allows you to set any of the monitors as the primary
monitor.
Once you set up your computer with multiple
monitors, you can eliminate one of the major inconveniences that staff faces in
a CPA offices, that of referring to multiple documents from the file and having
to switch between screens while working. Even if you have already become
comfortable switching between screens on one computer, you may still want to
test out this feature of multiple monitors and you may be pleasantly surprised
by the ease it brings to your life. The details on setting up multiple monitors
are explained on the Microsoft website.
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